How To Write Effective Emails In The Modern Workplace

Dom Kwolczak
7 min readMar 12, 2023

Email tends to be the primary mode of communication for most professionals and while many choose to use services like Slack or Microsoft Teams, email tends to be a more formal way of communicating with colleagues, clients and other stakeholders.

Writing effective emails can not only help you avoid massive email threads, but it can also make you look more professional in the workplace and generally be more productive.

Now, I don’t claim to be an email expert, in fact, I’m far from it, but using email as my primary method of communication over the last few years has definitely taught me a lot about writing effective emails.

That’s why in this blog post, I decided to share some of the things that work well for me when writing effective emails.

1. Start With The Main Point

I can’t count the number of times I’ve received an email, that can easily be called an essay with a huge amount of unnecessary information and the main point being hidden somewhere in the middle.

Not only does this type of email take a long time to read and reread, but many may simply not bother at all because they are put off by the length of the email.

That’s why my advice is to keep it simple, start with the main point at the top, and then include the content in a new paragraph below it.

I tend to write my emails like this:

Example of a well-structured email

To begin with, I use square brackets in the subject field to let the recipient know what type of email it is I’m sending. In this case, it’s a data request, but it can also be a meeting invitation or important updates.

I then proceed to write the main point of the email. Doing this will allow the recipient to know straight away what it is I’m asking.

I then proceed to explain the context of the email in more detail so that the recipient understands the context of the email. By including the context at the bottom of the email, you’re giving the recipient an option on whether they want to read the email or just…